What specific health and fitness fields should I include in my Personal Training Intake Form?

You should include sections for current weight, target goals, previous injuries, and a checklist of medical conditions like asthma or hypertension. Adding a section for current medications helps you tailor the exercise intensity for each client.

Can I add a section for clients to upload a photo of a doctor's clearance note?

Yes, you can add a file upload field to the form so clients can attach medical clearances or previous physical therapy reports directly to their intake profile.

How do I handle the intake process for new clients arriving at the gym?

You can set up a tablet as a dedicated kiosk at your front desk or text a link to the client so they can complete their fitness profile on their own phone before their first session.

Can I organize these forms by trainer or membership level?

You can use custom tags or folders to categorize intake forms, making it easy to group clients by the specific trainer they are working with or the package they purchased.

Is it possible to embed the intake form on my gym's website?

Yes, you can embed the form directly onto your 'New Client' or 'Booking' page so prospects can provide their health information during the sign-up process.

Can I customize the branding to match my studio's colors?

You can upload your gym's logo and adjust the accent colors of the form to ensure a professional and consistent look for your clients.

Personal Training Intake Form

A Personal Training Intake Form used by gym owners and independent trainers to collect client health history, fitness goals, and physical limitations before starting a workout program.

Created by Stacy Wu · Content specialistUpdated Jun 17, 2026

Use this template

Preview

Intake

Personal Training Intake Form

Welcome to our personal training program. To help us design a workout plan that fits your goals and current fitness level, please fill out this intake form as accurately and thoroughly as possible.

Your details

Full name*

First name

Last name

Email address*

Phone number

Date of birth

Fitness Goal

Current Activity Level

Sedentary

Lightly Active

Moderately Active

Very Active

Medical Conditions or Injuries

Training Experience

Confirm & submit

By signing below, you confirm that the information you provided is correct and you authorize us to use these details to customize your training sessions and contact you regarding your fitness program.

I confirm the information above is accurate and consent to its use as described.*

Signature*

Sign here

Date*

About this template

The Personal Training Intake Form is a digital template designed to collect essential client information before they begin a fitness program. You can customize the fields to match your training style and add your gym's logo for consistent branding. Once configured, the form can be shared via a link or embedded on your website.

Common Field	Purpose
Health History	Identify previous injuries or medical conditions
Fitness Goals	Determine client objectives for personalized programming
Current Activity Level	Establish a baseline for exercise intensity
Emergency Contact	Maintain a record of who to call in an urgent situation

Gym owners, studio managers, and independent personal trainers use this form to streamline their onboarding process. It replaces paper files by allowing clients to complete their details on a smartphone, tablet, or at a gym kiosk. This ensures all necessary data is captured and stored digitally before the first session.

Upload your business logo and choose brand colors
Add or remove questions based on your specific equipment or classes
Send the form link via email or text
Set up a tablet kiosk for in-person sign-ins
Track completed submissions through your digital dashboard

Questions about this waiver

What specific health and fitness fields should I include in my Personal Training Intake Form?: You should include sections for current weight, target goals, previous injuries, and a checklist of medical conditions like asthma or hypertension. Adding a section for current medications helps you tailor the exercise intensity for each client.
Can I add a section for clients to upload a photo of a doctor's clearance note?: Yes, you can add a file upload field to the form so clients can attach medical clearances or previous physical therapy reports directly to their intake profile.
How do I handle the intake process for new clients arriving at the gym?: You can set up a tablet as a dedicated kiosk at your front desk or text a link to the client so they can complete their fitness profile on their own phone before their first session.
Can I organize these forms by trainer or membership level?: You can use custom tags or folders to categorize intake forms, making it easy to group clients by the specific trainer they are working with or the package they purchased.
Is it possible to embed the intake form on my gym's website?: Yes, you can embed the form directly onto your 'New Client' or 'Booking' page so prospects can provide their health information during the sign-up process.
Can I customize the branding to match my studio's colors?: You can upload your gym's logo and adjust the accent colors of the form to ensure a professional and consistent look for your clients.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Danielle Cerullo on Unsplash