What specific health information fields should I include in a personal training waiver?

You can add custom fields to the template to ask about pre-existing injuries, heart conditions, or current medications that might affect a client's ability to perform certain exercises.

Can I use this form to cover both one-on-one sessions and small group training?

Yes, you can edit the activity descriptions in the form to specify that the waiver applies to individual personal training, group coaching, and the use of gym equipment.

How can a new client sign this form before their first assessment?

You can email a direct link to the form or embed it on your website's onboarding page so clients can sign it from their own device before arriving at the studio.

Should I include a section for emergency contact information on this form?

Adding emergency contact fields is highly recommended for personal training workflows so you have immediate access to a client's designated contact during a workout session.

Can I set up a tablet at my gym's front desk for clients to sign?

You can open the form in a browser on any tablet or kiosk, allowing clients to quickly sign and submit their waiver on-site before they hit the gym floor.

How are the signed fitness waivers organized once they are submitted?

All completed forms are stored in a digital dashboard where you can search for specific clients by name or date and export the documents for your records.

Personal Training Waiver Form

This personal training waiver form is used by fitness professionals and gym owners to have clients acknowledge the physical risks of exercise and equipment use before starting a training program.

Created by Marcus Bell · Compliance writerUpdated Jun 17, 2026

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Welcome & risk acknowledgement

Personal Training Waiver Form

I am choosing to engage in personal training sessions and fitness coaching of my own free will, understanding that these physical activities carry natural risks to my health and safety.

I recognize that personal training involves strenuous physical exertion, the use of free weights, resistance machines, and cardiovascular equipment, all of which carry inherent risks. I explicitly accept the possibility of injury, including but not limited to muscle strains, joint sprains, cardiovascular stress, or accidents resulting from equipment failure or improper form during my workouts.

Participant details

Full legal name*

First name

Last name

Email address*

Phone number

Date of birth*

Emergency contact name

Emergency contact phone

Medical clearance received*

Yes

Fitness goals

Known injuries or health conditions

Experience level

Agreement & signature

Release of Liability

To the fullest extent permitted by law, I hereby release, waive, and discharge the trainer and the fitness facility from any and all liability, claims, or demands for personal injury or property damage arising out of ordinary negligence during my training sessions or while present on the premises.

I have read this entire document and fully understand its terms. I sign this agreement voluntarily and confirm that I am of legal age to bind myself to these conditions.

I have read and agree to the terms of this waiver and release.*

Signature*

Sign here

Date*

About this template

The Personal Training Waiver Form is a digital template designed for fitness professionals to manage participant acknowledgments. You can customize the fields to match your specific training style, add your business logo, and set up automated delivery.

Participant contact information
Emergency contact details
Medical history and health screenings
Physical activity readiness confirmation
Equipment usage guidelines
Trainer-specific program terms

Gym owners, boutique studio managers, and independent personal trainers use this form to streamline their onboarding process. It ensures that every client provides necessary health information and acknowledges the nature of physical exercise before their first session.

Signing Method	Best Use Case
Mobile Link	Sending to clients via text or email before they arrive
Kiosk Mode	On-site tablets for walk-in gym members
Embedded Form	Integrating the waiver directly into your website

Once customized, you can share the form through a unique URL or QR code. All completed signatures are stored digitally for easy access and organization.

Questions about this waiver

What specific health information fields should I include in a personal training waiver?: You can add custom fields to the template to ask about pre-existing injuries, heart conditions, or current medications that might affect a client's ability to perform certain exercises.
Can I use this form to cover both one-on-one sessions and small group training?: Yes, you can edit the activity descriptions in the form to specify that the waiver applies to individual personal training, group coaching, and the use of gym equipment.
How can a new client sign this form before their first assessment?: You can email a direct link to the form or embed it on your website's onboarding page so clients can sign it from their own device before arriving at the studio.
Should I include a section for emergency contact information on this form?: Adding emergency contact fields is highly recommended for personal training workflows so you have immediate access to a client's designated contact during a workout session.
Can I set up a tablet at my gym's front desk for clients to sign?: You can open the form in a browser on any tablet or kiosk, allowing clients to quickly sign and submit their waiver on-site before they hit the gym floor.
How are the signed fitness waivers organized once they are submitted?: All completed forms are stored in a digital dashboard where you can search for specific clients by name or date and export the documents for your records.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Danielle Cerullo on Unsplash