What health-related fields should I include on my massage therapy intake form?

You should include sections for current medications, recent surgeries, chronic pain areas, and allergies to specific oils or lotions to ensure a tailored session.

Can I add a section for clients to mark specific 'no-touch' zones on their massage intake form?

Yes, you can add custom text fields or checkboxes where clients can specify areas of the body they want the therapist to avoid during the treatment.

How do I handle the intake process for a new client arriving at my spa?

You can set up a tablet as a kiosk in your lobby, allowing clients to fill out the massage therapy intake form and sign it digitally before their appointment begins.

Can I send the intake form to clients automatically before their first visit?

You can email a direct link to the form or embed it on your booking page so clients provide their health information and consent before they enter the studio.

How can I organize the completed intake forms for different therapists?

The software allows you to categorize and store signed forms by client name or date, making it easy for each therapist to review the health history before a session.

Can I add my spa's branding and color scheme to the form?

Yes, you can upload your own logo and adjust the colors of the form to match your studio's brand identity.

Massage Therapy Intake Form

This massage therapy intake form allows beauty and wellness professionals to collect client health histories and treatment preferences before a session.

Created by Stacy Wu · Content specialistUpdated Jun 19, 2026

Use this template

Preview

Intake

Massage Therapy Intake Form

Welcome! To help us design a massage session that safely meets your specific needs and goals, please fill out this intake form as accurately as possible.

Your details

Full name*

First name

Last name

Email address*

Phone number

Date of birth

Primary area of tension

Massage pressure preference

Known allergies

Medical conditions or injuries

Confirm & submit

I confirm that the health and contact details I have provided are correct and I consent to the business using this information to customize my treatments and communicate with me regarding my appointments.

I confirm the information above is accurate and consent to its use as described.*

Signature*

Sign here

Date*

About this template

The Massage Therapy Intake Form is a digital template designed to collect essential client information before a session begins. You can customize the fields to match your specific practice and add your business branding for a professional look.

Client contact information
Health history and medical alerts
Current pain points or target areas
Massage preference and pressure levels
Treatment consent and acknowledgement
Emergency contact details

Wellness professionals use this form to understand a client's needs and ensure the treatment is tailored to their physical condition. It streamlines the check-in process by replacing paper clipboards with digital entries.

Signing Method	Best Use Case
Mobile Link	Sending to clients via text or email before they arrive
Tablet Kiosk	In-studio check-in at the front desk
Embedded Form	Integration directly into your booking website

Once customized, you can share the form through a direct link or embed it on your site. Collected responses are stored digitally, making it easy to review client notes before each appointment.

Questions about this waiver

What health-related fields should I include on my massage therapy intake form?: You should include sections for current medications, recent surgeries, chronic pain areas, and allergies to specific oils or lotions to ensure a tailored session.
Can I add a section for clients to mark specific 'no-touch' zones on their massage intake form?: Yes, you can add custom text fields or checkboxes where clients can specify areas of the body they want the therapist to avoid during the treatment.
How do I handle the intake process for a new client arriving at my spa?: You can set up a tablet as a kiosk in your lobby, allowing clients to fill out the massage therapy intake form and sign it digitally before their appointment begins.
Can I send the intake form to clients automatically before their first visit?: You can email a direct link to the form or embed it on your booking page so clients provide their health information and consent before they enter the studio.
How can I organize the completed intake forms for different therapists?: The software allows you to categorize and store signed forms by client name or date, making it easy for each therapist to review the health history before a session.
Can I add my spa's branding and color scheme to the form?: Yes, you can upload your own logo and adjust the colors of the form to match your studio's brand identity.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Rosa Rafael on Unsplash