What client intake sections are included in the personal training registration form?

The template includes dedicated fields for health history, current fitness levels, specific training goals, and availability for scheduling sessions.

Can I add a section for dietary restrictions or medical allergies to my trainer intake form?

Yes, you can add custom text fields or checkboxes to the registration form to ensure you have a full picture of your client's health requirements before their first workout.

How do I get new gym members to sign this form before their first session?

You can email a direct link to the client, embed the form on your gym's website, or have them sign it on a tablet at your front desk.

Should I include a section for emergency contact information in my training registration?

Yes, it is highly recommended to use the custom field tool to add a required section for a primary emergency contact name and phone number for every trainee.

Can I organize the completed registration forms by trainer or membership type?

You can use tags or folders within the software to categorize your signed intake forms based on which trainer is assigned to the client.

Is it possible to add my gym's branding to the registration document?

You can upload your own logo and choose brand colors so the form looks professional when your new clients open it on their devices.

Personal Training Registration Form

A personal training registration form used by gym owners and independent trainers to collect client health histories, fitness goals, and contact information during the onboarding process.

Created by Stacy Wu · Content specialistUpdated Jun 17, 2026

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Registration

Personal Training Registration Form

Welcome to our fitness community. By completing this form, you are registering for personalized one-on-one coaching and fitness programming through our Personal Training services.

Registrant details

Full name*

First name

Last name

Email address*

Phone number

Date of birth

Emergency contact name

Emergency contact phone

Fitness goals

Experience level

Health conditions

Training availability

Terms & confirmation

By signing up, you agree to follow the guidelines of our training program, which include adhering to your scheduled session times, completing payment for your training packages as agreed, and maintaining a respectful attitude toward staff and other gym members. You also acknowledge that session cancellations or rescheduling must be handled according to our specific notice period policy to avoid forfeiture of the session fee.

I certify that all health and contact details provided in this registration are true and complete, and I agree to the terms outlined above. I am registering voluntarily, and if I am signing for a minor, I confirm I am their legal parent or guardian.

I confirm my registration and agree to the terms set out above.*

Signature*

Sign here

Date*

Parent / guardian (registering a minor)

Registering a minor (under 18)

Parent / legal guardian name

First name

Last name

Relationship

Parent / legal guardian signature

Sign here

Date

About this template

The Personal Training Registration Form is a digital intake template designed for fitness professionals to collect client information before training begins. You can customize the fields to match your specific coaching style and add your business logo for consistent branding.

Client contact information
Health and medical history
Current fitness level and lifestyle habits
Specific training goals and objectives
Availability and scheduling preferences
Acknowledgement of studio terms and conditions

Gym owners, studio managers, and independent personal trainers use this form to streamline the onboarding process. It ensures all necessary client data is gathered in one place before the first session starts.

Signing Method	Best For
Mobile Link	Sending to new clients via text or email
Kiosk Mode	In-person sign-ups on a tablet at the front desk
Embed	Integrating the form directly into your website

Questions about this waiver

What client intake sections are included in the personal training registration form?: The template includes dedicated fields for health history, current fitness levels, specific training goals, and availability for scheduling sessions.
Can I add a section for dietary restrictions or medical allergies to my trainer intake form?: Yes, you can add custom text fields or checkboxes to the registration form to ensure you have a full picture of your client's health requirements before their first workout.
How do I get new gym members to sign this form before their first session?: You can email a direct link to the client, embed the form on your gym's website, or have them sign it on a tablet at your front desk.
Should I include a section for emergency contact information in my training registration?: Yes, it is highly recommended to use the custom field tool to add a required section for a primary emergency contact name and phone number for every trainee.
Can I organize the completed registration forms by trainer or membership type?: You can use tags or folders within the software to categorize your signed intake forms based on which trainer is assigned to the client.
Is it possible to add my gym's branding to the registration document?: You can upload your own logo and choose brand colors so the form looks professional when your new clients open it on their devices.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Danielle Cerullo on Unsplash