Should I include fields for specific medical conditions or physical limitations in my escape room waiver?

Yes, you can add dynamic fields to your form to ask participants about mobility issues or claustrophobia, which helps your game masters provide a safer and better experience during the game.

What specific site-use details should I include in my escape room waiver form?

You should clearly list rules regarding the handling of physical props, the use of emergency exits, and instructions for how players can signal for a hint or to end the game early.

Can I group participants under one waiver if they are part of the same team?

While you can customize templates to capture group data, it is often more effective to use the software's kiosk mode to have each individual team member sign their own form to ensure you have a unique record for every person in the room.

How can I present this form to players as they arrive at my venue?

You can set up a tablet or smartphone at your front desk in kiosk mode so that players can complete and sign the escape room waiver form in seconds before entering the game area.

Is it possible to display my escape room brand and colors on the digital waiver?

Yes, our editor allows you to upload your company logo, set your brand colors, and add custom welcome text to keep the look and feel of the waiver consistent with your specific escape room theme.

Where are the completed escape room waivers stored after a player signs?

All signed forms are automatically securely stored in your dashboard, where you can search by player name or date to retrieve specific records or export them as a batch for your staff to review.

Escape Room Waiver Form

The escape room waiver form is designed for escape room operators to collect participant signatures acknowledging the nature of confined spaces, physical props, and immersive environment activities.

Created by Marcus Bell · Compliance writerUpdated Jun 20, 2026

Use this template

Preview

Welcome & risk acknowledgement

Escape Room Waiver Form

By signing this form, you acknowledge that you are voluntarily participating in our escape room experience and understand that this activity involves physical movement, problem-solving, and time-pressured environments.

You recognize that participating in an escape room involves inherent risks, including the potential for tripping, bumping into props or room walls, and physical fatigue from navigating confined spaces. You accept full responsibility for any injury or property damage that may occur as a result of your participation in the game, including risks arising from the failure of equipment or the conduct of other players.

Participant details

Full legal name*

First name

Last name

Email address*

Phone number

Date of birth*

Emergency contact name

Emergency contact phone

Game name*

Experience level

Group size

Agreement & signature

Release of Liability

To the fullest extent permitted by law, you hereby release and agree to hold harmless the escape room facility and its staff from any and all claims, demands, or causes of action arising out of your participation. This release includes, but is not limited to, claims of ordinary negligence related to the design of the puzzles, the maintenance of the facility, or the instructions provided by game masters.

I confirm that I have read this document in its entirety, I fully understand its terms, and I am signing it freely and voluntarily. I further certify that I am at least 18 years of age or, if I am a parent or legal guardian, that I have the authority to sign on behalf of the participating minor.

I have read and agree to the terms of this waiver and release.*

Signature*

Sign here

Date*

About this template

This Escape Room Waiver Form is a digital document template designed to collect participant information and acknowledgments before users engage with your attractions. You can fully customize the content to detail the specific physical environment of your rooms, props, or specialized equipment. Once configured, you can brand the form with your business logo and colors to ensure a consistent experience for your customers.

Participant contact details and emergency contact information
Descriptions of physical challenges, confined spaces, and sensory elements
Clear acknowledgment of participation requirements for your attractions
Custom signature fields for digital signing
Fields for parent or guardian consent for minors

Entertainment venues use this form to inform guests about the nature of the experience and to gather essential participation data. It is widely used by businesses offering immersive games, haunted attractions, or physical adventure courses to ensure every attendee receives consistent information. You can share this form via direct links, create an embed for your business website, or set it up on a tablet kiosk at your front desk for immediate, on-site signing.

Our software allows you to track all signed responses in a centralized dashboard for quick verification before a session begins. You can also automate the workflow by sharing the form link in booking confirmation emails, ensuring that participants have the opportunity to review and sign before arriving at your venue.

Questions about this waiver

Should I include fields for specific medical conditions or physical limitations in my escape room waiver?: Yes, you can add dynamic fields to your form to ask participants about mobility issues or claustrophobia, which helps your game masters provide a safer and better experience during the game.
What specific site-use details should I include in my escape room waiver form?: You should clearly list rules regarding the handling of physical props, the use of emergency exits, and instructions for how players can signal for a hint or to end the game early.
Can I group participants under one waiver if they are part of the same team?: While you can customize templates to capture group data, it is often more effective to use the software's kiosk mode to have each individual team member sign their own form to ensure you have a unique record for every person in the room.
How can I present this form to players as they arrive at my venue?: You can set up a tablet or smartphone at your front desk in kiosk mode so that players can complete and sign the escape room waiver form in seconds before entering the game area.
Is it possible to display my escape room brand and colors on the digital waiver?: Yes, our editor allows you to upload your company logo, set your brand colors, and add custom welcome text to keep the look and feel of the waiver consistent with your specific escape room theme.
Where are the completed escape room waivers stored after a player signs?: All signed forms are automatically securely stored in your dashboard, where you can search by player name or date to retrieve specific records or export them as a batch for your staff to review.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.