What should a tours and adventure activity release form include?

It should include fields for participant contact details, emergency contacts, specific adventure activities like rafting or zip-lining, and an e-signature block. You can also add custom fields to collect health alerts, physical limitations, or shoe and gear sizes.

Can I add my tour company's branding to the release?

Yes. You can upload your business logo, choose your own brand colors, and adjust the layout so the form matches your website and booking system.

How do guests sign the form before they arrive for their tour?

You can share the form by emailing a direct link in your booking confirmation, sending it via text message, or embedding it directly on your website's booking page.

Can we set up a tablet at our front desk for walk-ins to sign?

Yes. You can launch the form in kiosk mode on any iPad or tablet at your check-in counter. This allows last-minute guests to sign quickly, with completed forms automatically syncing to your account.

Can I edit the template text for different activities like rafting versus hiking?

Absolutely. You can customize all the text and sections of the template, or create multiple versions of the form to match each specific tour or activity you offer.

Activity Waiver & Release Form — Tours & adventure (US)

This activity release template is designed for guided tour operators, zipline guides, and rafting companies to collect digital signatures from participants before they start their adventure.

Created by Stacy Wu · Content specialistUpdated Jun 5, 2026

Use this template

Preview

Welcome & risk acknowledgement

Activity Waiver & Release

I wish to participate voluntarily in the guided tours, outdoor excursions, and adventure activities offered by the Operator. I acknowledge that these outdoor activities are inherently dynamic and involve known and unknown risks that cannot be entirely eliminated.

I fully understand and voluntarily assume all risks associated with these adventure activities, which may include physical injury, illness, permanent disability, death, or property damage. I recognize that these dangers may arise from rugged terrain, unpredictable weather, equipment operation, or physical exertion, and I assume full responsibility for my participation.

Participant details

Full legal name*

First name

Last name

Email address*

Phone number

Date of birth*

Emergency contact name

Emergency contact phone

Agreement & signature

Release of Liability

To the maximum extent permitted by law, I release, waive, and covenant not to sue the Operator, its agents, and employees from any and all liability, claims, or demands for personal injury, death, or property damage arising out of my participation, including any claims caused by the ordinary negligence of the Operator.

I acknowledge that I have read and fully understand this agreement, and I sign it freely and voluntarily. I represent that I am of legal age and authorized to sign this release, either for myself or as the parent or legal guardian of a minor participant.

I have read and agree to the terms of this waiver and release.*

Signature*

Sign here

Date*

About this template

This activity waiver and release template is designed specifically for tour operators and adventure business owners. It allows you to outline the nature of your outdoor activities, collect participant information, and secure digital signatures. You can customize the document with your own operator branding, logos, and custom fields to match your specific adventure itinerary.

Guided tour companies, zip-line parks, rafting guides, and other adventure operators use this release to manage participant check-ins and set clear expectations. Operators can embed this form on their booking website, set up a self-serve kiosk at the registration counter, or email a link to guests ahead of time. This streamlines the check-in process and ensures everyone has completed their registration before departure.

Signing Method	Best For
Email Link	Sending to guests automatically right after they book their tour.
QR Code	Displaying at the launch site or storefront for quick smartphone scanning.
On-Site Kiosk	Providing a dedicated tablet or station for walk-ins and last-minute sign-ups.
Website Embed	Integrating directly into your online booking and checkout system.

Questions about this waiver

What should a tours and adventure activity release form include?: It should include fields for participant contact details, emergency contacts, specific adventure activities like rafting or zip-lining, and an e-signature block. You can also add custom fields to collect health alerts, physical limitations, or shoe and gear sizes.
Can I add my tour company's branding to the release?: Yes. You can upload your business logo, choose your own brand colors, and adjust the layout so the form matches your website and booking system.
How do guests sign the form before they arrive for their tour?: You can share the form by emailing a direct link in your booking confirmation, sending it via text message, or embedding it directly on your website's booking page.
Can we set up a tablet at our front desk for walk-ins to sign?: Yes. You can launch the form in kiosk mode on any iPad or tablet at your check-in counter. This allows last-minute guests to sign quickly, with completed forms automatically syncing to your account.
Can I edit the template text for different activities like rafting versus hiking?: Absolutely. You can customize all the text and sections of the template, or create multiple versions of the form to match each specific tour or activity you offer.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Rendy Novantino on Unsplash