What specific sections should I include in my volunteer application to get the best information?

You should include fields for availability scheduling, specific skill sets like event planning or administrative support, and an area for references. Requesting emergency contact details is also standard practice for most active volunteer roles.

Should I add a section in the application for volunteers to consent to background screenings?

Yes, if your volunteer activities involve unsupervised interaction with vulnerable populations, include a checkbox field that requires the applicant to acknowledge that a background check will be performed as part of the onboarding process.

How can I filter applicants based on their specific interest in different charity programs?

You can add a multi-select or dropdown menu field within the form allowing applicants to check off the specific programs they are most interested in supporting, which helps you route them to the right department manager immediately.

Can I set up the form to trigger an email notification whenever a new volunteer submits their details?

Yes, our system allows you to configure automated notifications so your program coordinator receives an instant alert, enabling you to review new applications and reach out to volunteers within hours of them signing up.

Is it possible to embed this application form directly onto my charity's website?

You can embed the form using a simple code snippet provided in the dashboard, ensuring a seamless experience for visitors who want to sign up without ever leaving your main volunteer recruitment page.

How do I organize all the volunteer data once the forms start coming in?

Every submission is automatically saved to a searchable database where you can filter by application date, status, or specific role interests to make managing your volunteer pool more efficient.

Volunteer Application Form

This Volunteer Application Form helps non-profits and community groups collect essential contact details, availability, and role preferences from potential volunteers.

Created by Diego Ramos · Industry researcherUpdated Jun 20, 2026

Use this template

Preview

Application

Volunteer Application Form

This form serves as your official application to become a volunteer at our organization. Please complete all sections with accurate and current information, as this submission represents a formal request to join our team and does not guarantee placement in a volunteer role.

Applicant details

Full legal name*

First name

Last name

Email address*

Phone number

Date of birth

Address

Street address

City

State / province

ZIP / postal code

Preferred volunteer role*

Weekly availability

Relevant experience summary

Certify & submit

By signing below, I certify that all information provided in this application is true, accurate, and complete to the best of my knowledge. I understand that this information will be used by our team to evaluate my suitability for volunteer service. Furthermore, I authorize the organization to conduct necessary background checks or screenings required for the roles I am seeking, and I agree to abide by all organizational policies and safety protocols established for volunteers if I am selected.

I acknowledge that I have read this application in its entirety, that all entries are truthful, and that I am submitting this request voluntarily. I understand that any misrepresentation may result in the denial of this volunteer application.

I certify the information above is true and complete and submit this application.*

Signature*

Sign here

Date*

About this template

The Volunteer Application Form is a digital intake tool designed to help non-profits manage their onboarding process. You can customize the template to capture specific volunteer details, brand the form with your organization's logo, and share it via email links or embedding it directly on your website.

Participant name and contact information
Availability schedules and time commitment preferences
Preferred volunteer roles or areas of interest
Background check authorization fields
Emergency contact information
Experience and skills summary

Charities and community centers use this form to track new recruits and organize volunteer databases efficiently. Prospective volunteers can sign the form from their own mobile devices, or you can set up a tablet at your facility as a kiosk for in-person registration.

Once submitted, the completed applications are stored in your dashboard where you can filter and export the data for your staffing needs. The flexible configuration allows you to toggle fields on or off depending on the specific requirements of the volunteer program.

Questions about this waiver

What specific sections should I include in my volunteer application to get the best information?: You should include fields for availability scheduling, specific skill sets like event planning or administrative support, and an area for references. Requesting emergency contact details is also standard practice for most active volunteer roles.
Should I add a section in the application for volunteers to consent to background screenings?: Yes, if your volunteer activities involve unsupervised interaction with vulnerable populations, include a checkbox field that requires the applicant to acknowledge that a background check will be performed as part of the onboarding process.
How can I filter applicants based on their specific interest in different charity programs?: You can add a multi-select or dropdown menu field within the form allowing applicants to check off the specific programs they are most interested in supporting, which helps you route them to the right department manager immediately.
Can I set up the form to trigger an email notification whenever a new volunteer submits their details?: Yes, our system allows you to configure automated notifications so your program coordinator receives an instant alert, enabling you to review new applications and reach out to volunteers within hours of them signing up.
Is it possible to embed this application form directly onto my charity's website?: You can embed the form using a simple code snippet provided in the dashboard, ensuring a seamless experience for visitors who want to sign up without ever leaving your main volunteer recruitment page.
How do I organize all the volunteer data once the forms start coming in?: Every submission is automatically saved to a searchable database where you can filter by application date, status, or specific role interests to make managing your volunteer pool more efficient.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.