What specific camp activities should I list in the Summer Camp Waiver Form?

You should include a bulleted list of your specific offerings, such as swimming, hiking, arts and crafts, or sports clinics. Clearly defining these activities ensures parents and guardians understand the scope of the camp schedule before they sign.

Does this form allow me to collect emergency contact details along with the signature?

Yes, you can add custom text fields to the template to capture emergency contact names, phone numbers, and any specific medical instructions or allergies. This keeps all essential participant data consolidated within the signed document for easy access during the camp day.

Can I hide fields on the form if they aren't relevant to a specific camp session?

Our form builder allows you to toggle fields on or off for different versions of your waiver. This is helpful if you run specialized programs, such as a day camp that does not include overnight travel or swimming, allowing you to tailor the questions to each session.

How can I share this document so parents can sign it before the first day of camp?

You can send the form via a direct link in an email or text message, or embed it directly onto your camp registration website. Once signed, the forms are automatically stored in your dashboard so you can verify completion for every attendee before they arrive.

Can camp counselors use a tablet at the sign-in station to get signatures for last-minute attendees?

You can set up your device in kiosk mode to allow parents to read and sign the form on a handheld tablet or laptop upon drop-off. The software logs the time and date of the signature, ensuring you have a digital record for every camper.

Summer Camp Waiver Form

The Summer Camp Waiver Form is a digital document used by summer camp directors and program coordinators to collect participant information and acknowledgments for camp activities and off-site excursions.

Created by Stacy Wu · Content specialistUpdated Jun 20, 2026

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Welcome & risk acknowledgement

Summer Camp Waiver Form

By signing this document, you are choosing to enroll your child in our Summer Camp programming and excursions, acknowledging that these activities involve inherent physical and environmental risks common to outdoor youth camps.

You understand that participating in camp activities—including organized sports, swimming, hiking, and off-site excursions—presents certain dangers that cannot be eliminated. These risks include, but are not limited to, falls, collisions, insect bites, dehydration, and unforeseen equipment failure. By choosing to allow your child to participate, you agree to assume full responsibility for any injury, loss, or damage that may occur as a result of these known and inherent risks.

Participant details

Full legal name*

First name

Last name

Email address*

Phone number

Date of birth*

Emergency contact name

Emergency contact phone

Camp Session*

Allergies or Medical Conditions

Swimming Ability*

Non-swimmer

Beginner

Intermediate

Advanced

Agreement & signature

Release of Liability

In consideration for being allowed to participate, you agree to release and hold harmless the Summer Camp, its owners, staff, and volunteers from any claims or liability arising from ordinary negligence related to the operation of the camp. This release does not apply to instances of gross negligence or willful misconduct, and you agree that this waiver of liability is intended to be as broad as permitted by the laws of this state.

I confirm that I have read this document in its entirety, understand that it affects my legal rights, and I am signing it voluntarily as the parent or legal guardian of the participant.

I have read and agree to the terms of this waiver and release.*

Signature*

Sign here

Date*

About this template

The Summer Camp Waiver Form is a digital document template designed for educational providers, camps, and workshop organizers to collect participant information and acknowledgment of activity details. You can easily customize the template by adding your organization's logo, branding colors, and specific program requirements. Once configured, the form allows you to share it via direct links, email, or by embedding it directly onto your website.

Participant name, age, and contact information
Guardian emergency contact details
Medical disclosures and dietary restrictions
Activity breakdown and participation acknowledgement
Photography and media consent settings
Digital signature capture field

This form is primarily used by summer camp directors and educational facility managers to streamline the onboarding process before sessions begin. Staff members can collect signatures in person using a kiosk mode on a tablet or mobile device, or parents can complete the form remotely from their own devices. All completed responses are stored in a central dashboard for quick retrieval and organization throughout the camp season.

Questions about this waiver

What specific camp activities should I list in the Summer Camp Waiver Form?: You should include a bulleted list of your specific offerings, such as swimming, hiking, arts and crafts, or sports clinics. Clearly defining these activities ensures parents and guardians understand the scope of the camp schedule before they sign.
Does this form allow me to collect emergency contact details along with the signature?: Yes, you can add custom text fields to the template to capture emergency contact names, phone numbers, and any specific medical instructions or allergies. This keeps all essential participant data consolidated within the signed document for easy access during the camp day.
Can I hide fields on the form if they aren't relevant to a specific camp session?: Our form builder allows you to toggle fields on or off for different versions of your waiver. This is helpful if you run specialized programs, such as a day camp that does not include overnight travel or swimming, allowing you to tailor the questions to each session.
How can I share this document so parents can sign it before the first day of camp?: You can send the form via a direct link in an email or text message, or embed it directly onto your camp registration website. Once signed, the forms are automatically stored in your dashboard so you can verify completion for every attendee before they arrive.
Can camp counselors use a tablet at the sign-in station to get signatures for last-minute attendees?: You can set up your device in kiosk mode to allow parents to read and sign the form on a handheld tablet or laptop upon drop-off. The software logs the time and date of the signature, ensuring you have a digital record for every camper.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.