What specific details should I include in an excursion payment authorization?

Include fields for the activity date, the specific excursion name (e.g., 'White Water Rafting'), the number of participants, and a detailed breakdown of the total cost including any equipment rental fees.

Can I use this form to communicate my cancellation and refund policies for excursions?

Yes, you can add a dedicated section to the form where clients acknowledge your specific refund window and cancellation terms before they authorize the payment.

How do I handle payments for groups booking a single adventure excursion?

You can customize the form to include a lead passenger field and a list of all participants, allowing one person to authorize payment for the entire group.

How can clients sign this authorization if they are booking while traveling?

You can send a direct link via email or text, allowing clients to open the form and sign it on their smartphone from any location.

Can I embed this payment authorization directly into my booking website?

Yes, you can embed the form onto your checkout or confirmation page so clients can authorize their excursion payment without leaving your site.

Where are the completed authorizations stored once the client signs?

All signed forms are automatically saved in a digital dashboard where you can organize them by date or excursion type for quick access during check-in.

Excursion Payment Authorization Form

This form allows tour and adventure operators to collect payment authorization and booking confirmation from clients participating in excursions like rafting or zip-lining.

Created by Stacy Wu · Content specialistUpdated Jun 20, 2026

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Authorization

Excursion Payment Authorization Form

By signing and submitting this form, you authorize [Company Name] to process payments for your selected excursion services and related booking fees.

You grant [Company Name] permission to charge the payment method provided for the total cost of your excursion, as well as any applicable taxes, deposits, or supplemental activity fees incurred during your trip. This authorization extends to any agreed-upon charges resulting from late cancellations or no-shows according to our established refund policy. You confirm that you are the authorized holder of the payment method provided and that you have the legal capacity to commit these funds for the purposes of this travel booking.

Your details

Full legal name*

First name

Last name

Email address*

Phone number

Excursion Name*

Payment Method*

Booking Date

Number of Guests

Confirm & authorize

I confirm that I have read this authorization and voluntarily agree to these payment terms, and I certify that I am the account holder or the legal parent/guardian of the participant.

I confirm I grant the authorization described above.*

Signature*

Sign here

Date*

About this template

The Excursion Payment Authorization Form is a digital template used to collect payment permissions and activity acknowledgments from tour guests. It allows operators to secure funding for excursions while ensuring clients confirm their booking details and activity terms in one step.

Guest contact information
Selected excursion package and date
Credit card or payment method details
Total cost and deposit breakdown
Cancellation and refund policy acknowledgment
Guest electronic signature

Adventure operators, such as zip-line companies and rafting guides, use this form to streamline the check-in process and manage bookings. It is typically used during the reservation phase or at the activity site to ensure payment is processed before the excursion begins.

Signing Method	Best Use Case
Mobile Link	Sending to guests via email or SMS before they arrive
On-site Kiosk	Quick check-ins at the base camp or ticket office
Website Embed	Integrating payment authorization into a booking page

You can customize this template by adding your company logo, adjusting the field labels, and setting up automatic notifications. Once branded, you can share the form through a direct link or embed it into your existing website.

Questions about this waiver

What specific details should I include in an excursion payment authorization?: Include fields for the activity date, the specific excursion name (e.g., 'White Water Rafting'), the number of participants, and a detailed breakdown of the total cost including any equipment rental fees.
Can I use this form to communicate my cancellation and refund policies for excursions?: Yes, you can add a dedicated section to the form where clients acknowledge your specific refund window and cancellation terms before they authorize the payment.
How do I handle payments for groups booking a single adventure excursion?: You can customize the form to include a lead passenger field and a list of all participants, allowing one person to authorize payment for the entire group.
How can clients sign this authorization if they are booking while traveling?: You can send a direct link via email or text, allowing clients to open the form and sign it on their smartphone from any location.
Can I embed this payment authorization directly into my booking website?: Yes, you can embed the form onto your checkout or confirmation page so clients can authorize their excursion payment without leaving your site.
Where are the completed authorizations stored once the client signs?: All signed forms are automatically saved in a digital dashboard where you can organize them by date or excursion type for quick access during check-in.

This template is framed for US and provided as a software tool, not legal advice. Waiver enforceability varies by jurisdiction and circumstance — confirm the final wording with your own counsel before relying on it.

Card photo by Rendy Novantino on Unsplash